Terms and conditions

The General Conditions govern :

the use of this Application, and
any other related agreement or legal relationship with the Owner

legally binding. Capitalized terms are defined in the corresponding sections of this document.

The User must read this document carefully. By continuing to use the Application, the User is deemed to have accepted these Conditions, which will automatically apply to him/her. If the User is a person acting on behalf of a company or customer, the User accepts these provisions on their behalf and the term “User” refers to the User, their company or customer.

Although the entire contractual relationship relating to these Products is entered into solely by the Owner and the User, the User acknowledges and agrees that, when accessing this Application through the Apple App Store, Apple may enforce these Terms as a third-party beneficiary.

The following entity provides this Application:

Squares8 inc. – CP 79033, Laval, Québec, H7L 5J1

Owner’s contact email : info@squares8.com

Information about this Application

Application offering a service that allows expense accounts to be booked by scanning invoices

What users need to know at a glance

The Terms and Conditions contain an arbitration clause that may apply to Users depending on their circumstances.
It affects the way in which disputes with the Owner are resolved. Users are advised to read it carefully.
Use of this Application and the Service is subject to an age restriction: to access and use this Application and its Service the User must be an adult under applicable law.
Minors may only access this Application and use its Service under parental or adult supervision.
Please note that certain provisions of these General Terms and Conditions may only apply to certain categories of Users. In particular, some of the provisions may apply only to Consumers or, conversely, only to Users who do not qualify as Consumers. Such limitations are always expressly mentioned in each affected clause. In the absence of such mention, the clauses apply to all Users.
This Application uses automatic renewal for Product subscriptions. More information regarding the renewal period, and termination details can be found without the corresponding section of these Terms and Conditions.

TERMS AND CONDITIONS OF USE

Unless otherwise specified, the terms of use detailed in this section generally apply while using this Application.

Unique or additional conditions of use may apply to particular contexts and are then indicated additionally within this document.

By using this Application, Users agree to comply with the following conditions:

There are no restrictions for Users in terms of their status as Consumer or Professional Users.
Users must be recognized as adults under applicable law;
Minors may only use this Application under parental or adult supervision.
Users are not located in a country embargoed by the United States government, or which has been designated as a “state sponsor of terrorism” by the United States government;
Users are not on any U.S. government list of prohibited or restricted parties;

Create an account

In order to use the Service, Users must register or create a User account by providing all necessary data or information in a complete and honest manner.

If Users fail to do so, the Service will be unavailable.

Users are required to keep their login details confidential and to guarantee their security. For this reason, Users are also required to choose passwords that meet the highest standards of resistance permitted by this Application.

By registering, Users agree to accept full responsibility for all activities that occur under their username and password. Users are required to notify the Owner immediately and unequivocally, using the contact information provided herein, if they have reason to believe that their personal information, including user accounts, access authorizations or personal data, has been violated, improperly disclosed or stolen.

Closing an account

Users may close their account and stop using the Service at any time by :

By contacting the Owner directly using the contact details provided in this document; or
By clicking on the close account option directly on the Application

Account suspension and deletion

The Owner reserves the right, at its sole discretion, to suspend or terminate at any time and without notice, the accounts of Users deemed inappropriate, in breach or violation of these Terms and Conditions.

Suspension or deletion of User accounts will not entitle Users to make claims for compensation, damages or reimbursement.

Suspension or deletion of accounts due to causes attributable to the User does not exempt the User from paying any applicable fees or charges.

Content on this Application

Unless otherwise indicated or clearly identifiable, all content accessible on this Application is owned or presented by the Owner or its licensors.

The Owner makes every effort to ensure that the content presented on this Application does not infringe any applicable legal provisions or third-party rights. However, it is not always possible to achieve this result.

In such cases, without prejudice to Users’ legal prerogatives to enforce their rights, Users are advised to report any complaints using the contact details provided in this document.

Rights regarding content on this Application

The Owner owns and reserves all intellectual property rights to this content.

Consequently, Users may not use this content in any way that is not necessary or implicit in the proper use of the Service.

In particular, but without limitation, Users may not copy, download, share (beyond the limits set forth below), modify, translate, transform, publish, transmit, sell, sublicense, modify, transfer/assign to third parties or create a derivative work of the content accessible on this Application, or allow any third party to do so through the User or their device, even without the User’s knowledge.

The User acknowledges that it is forbidden to extract the source code of the Application, to translate it into other languages or to create derived versions. The Application itself, as well as all related trademarks, copyrights, database rights and other intellectual property rights, are the property of Squares8 Inc.

Where expressly stated on this Application, the User may download, copy and/or share content accessible on this Application, for personal, non-commercial use only and provided that copyright attributions and any other attributions requested by the Owner are properly implemented.

Any applicable statutory limitation or exception to copyright shall remain unaffected.

Access to external resources

Through this Application Users may have access to external resources provided by third parties. Users acknowledge and agree that the Owner has no control over such resources and therefore shall not be responsible for their content and availability.

The conditions applicable to resources provided by third parties, including those applicable to the possible granting of rights in the content, derive from the General Conditions of all third parties or, in their absence, from the applicable statutory law.

In particular, on this Application Users may see advertisements provided by third parties. The Owner does not control or moderate the advertisements displayed through this Application. If Users click on any of these advertisements, they will be interacting with the third parties responsible for the advertisement.

The Owner is not responsible for any problems resulting from these interactions with third parties, such as anything resulting from third-party websites or using third-party content.

Acceptable use

This Application and the Service may only be used for the purpose for which they have been provided, under these Terms and Conditions and applicable Law.

Users shall be solely responsible for ensuring that their use of this Application and/or the Service does not infringe any applicable law, regulation or third party rights.

For this reason, the Owner reserves the right to take any appropriate measure to protect its legitimate interests, and in particular to refuse the User access to this Application or the Service, to terminate contracts, to report any misconduct committed through this Application or the Service to the competent authorities – such as judicial or administrative authorities – when Users engage or are suspected of engaging in the following activities:

a violation of applicable laws or regulations and/or these Terms and Conditions;
infringement of any third-party rights;
considerable harm to the Owner’s legitimate interests;
an offence against the Owner or a third party

Prohibition of sexual exploitation and abuse of minors

It is strictly forbidden to create, upload or distribute content that facilitates the sexual exploitation or abuse of minors. This includes, but is not limited to, any content involving the sexual abuse of minors.

Software license

All industrial or intellectual property rights, and any other exclusive rights of software or applications incorporated in or related to this Application are held by the Owner and/or its licensors.

Subject to the User’s compliance with and notwithstanding any conflicting provisions of these terms and conditions, the Owner merely conveys a revocable, non-exclusive, non-sublicensable and non-transferable license to use the software and/or any other technical means incorporated in the Service in connection with and for the purposes of this Application and the Service offered.

The license does not grant a right of access to Users, or of use or disclosure of the original source code. All techniques, algorithms and procedures contained in the software and all related documentation are the property of the Owner or licensor alone.

All rights and licenses granted to Users shall terminate immediately upon termination of the Agreement.

Without prejudice to the above provisions, under this license Users may download, install, use, and drive the Software on a permitted number of devices, provided that such devices are common and up to date in terms of technology and market standards.

The Owner reserves the right to release updates, fixes and other developments to this Application and/or its connected software. Users may need to download and install such updates to continue using this Application and/or connected software.

However, in order to access completely new versions of the software, Users may need to purchase a separate license.

Users may download, install, use and run the software on an unlimited number of devices. However, they may be prohibited from running the software on more than one device at a time.

Notwithstanding the foregoing, the User agrees to immediately delete any copy of the Software upon expiration of the license under which such Software is provided to the User.

TERMS AND CONDITIONS OF SALE

Paid products

Certain Products provided on this Application, constituting part of the Service, are subject to a fee.

The fees, duration and conditions applicable to the purchase of such Products are described below and in the corresponding sections of this Application.

Product description

Prices, descriptions or availability of Products are described in the respective parts of this Application and are subject to change without notice.

Although the Products on this Application are presented with the greatest possible technical accuracy, the representations on this Application by any means (including, as the case may be, graphic elements, images, colors, sounds) are given for information purposes only and do not imply any guarantee as to the characteristics of the Product purchased.

The characteristics of the chosen Product will be described during the purchasing process.

Purchasing procedure

Every step from choosing the Product to placing the order forms part of the purchasing procedure. The purchasing procedure includes these steps:

Users must select the desired Product and check their shopping selection.
After reviewing the information presented in the purchase selection, Users can place an order by submitting it.

Ordering

When the User places an order, the following applies:

The placing of an order determines the conclusion of a contract and consequently creates the obligation for the User to pay the price, taxes and possible fees and expenses, as specified on the order page.
Where the Product purchased requires action on the part of the User, such as the provision of information or personal data, details or special wishes, the placing of an order creates an obligation for the User to cooperate accordingly.
Once the order has been placed, Users will receive a receipt confirming that the order has been received.

All notifications related to the purchase process described will be sent to the e-mail address provided by the User for this purpose.

Price

Users are informed during the purchase process and prior to order submission, of any charges and prices (including, if present, delivery costs) for which they will be invoiced.

Prices are presented on this Application either excluding or including all applicable fees, taxes and prices, depending on the browsing User.

The Owner reserves the right to modify the Prices at any time. Any notice of a price change will be sent to the User by the Owner at least thirty (30) days before the change takes effect.

The notice will be sent to the User by the e-mail address registered to create his account or by any other means of communication deemed reasonable.

In the event that the User does not accept the new Prices, the User may terminate the subscription before the effective date of the new Prices, by sending a written notice of termination to the Owner or by clicking on the unsubscribe option directly present on the Application or by any other means offered. By terminating the contract, the User acknowledges and accepts that no refund will be made, even for the unused portion of the current subscription.

Continued use of the Services after the effective date of the new Prices will constitute acceptance of the new Prices by the User.

Offers and discounts

The Owner may offer discounts or provide special offers for the purchase of Products. Any offer or discount will always be subject to the eligibility criteria and Terms and Conditions set out in the relevant section of this Application. Offers and discounts are always granted at the sole discretion of the Owner.

Repeated or recurring offers or discounts do not create any claim or right that Users may apply in the future.

Depending on the case, offers and discounts may be valid for a limited period of time, only as long as the stock lasts. If an offer or discount is limited in time, the time indications refer to a time zone of the Owner, as indicated in the location details, unless otherwise specified.

Coupons

Offers or discounts may be based on Coupons.

Should a loophole occur in the applicable Coupons, the Owner may legitimately refuse to fulfill its contractual obligations and expressly reserves the right to take appropriate legal action to protect its rights and interests.

Notwithstanding the provisions below, any additional or divergent rules applying to the use of the Coupon set out in the corresponding information page or on the Coupon itself will always prevail.

Unless otherwise indicated, the following rules apply to the use of Coupons:

Each Coupon is only valid when used in the manner and within the time frame specified on the website and/or Coupon;
A Coupon can only be used in its entirety at the time of purchase – partial use will not be permitted;
Unless otherwise stated, single-use coupons can only be used once per purchase and can therefore only be applied once even in cases involving staggered purchases;
A Coupon cannot be used cumulatively;
The Coupon must be used exclusively within the time specified in the offer. After this period, the Coupon will automatically expire, preventing the User from exercising any relevant rights, including withdrawal;
The User is not entitled to any credit/refund/compensation if there is a difference between the Coupon value and the redeemed value;
The Coupon is intended for non-commercial use only. Any reproduction, counterfeiting or trading of the Coupon is strictly prohibited, as is any illegal activity related to the purchase and/or use of the Coupon.

Payment methods

Information on accepted payment methods is made available during the purchasing process.

Some payment methods may only be available under certain conditions or at additional cost. In such cases, the related information can be found in the dedicated section of this Application.

All payments are processed independently through third-party services. For this reason, this Application does not collect any payment information – such as credit card information – but only receives a notification once the payment has been successfully completed. The User may consult the privacy policy of this Application to find out more about data processing and Users’ rights regarding their data.

If payment by the available means fails or is refused by the payment service provider, the Owner shall be under no obligation to execute the order. In the event of payment failure or refusal, the Owner reserves the right to claim reimbursement from the User for any costs or damages incurred.

Retention of rights of use

Users do not acquire any rights to use the purchased Product until the full purchase price has been received by the Owner.

Delivery

Service performance

The purchased service will be performed or made available within the time period specified on this Application or as communicated prior to order submission.

Contract duration

Subscriptions

Subscriptions allow Users to benefit from a Product on a permanent or regular basis. Below you will find details of the different types of subscription and how to cancel them.

Time-limited subscriptions

Time-limited subscriptions begin on the day payment is received by the Owner and last for the subscription period chosen by the User or otherwise specified during the purchase process.

At the end of the subscription period, the Product is no longer accessible.

Subscriptions managed through Apple Account and Google Account

Users may subscribe to a Product using the Apple Account or Google Account associated with their Apple App Store or Android Google Play account using the appropriate procedure on this Application. In this case, Users acknowledge and accept that :

any payment due will be billed to their Apple or Google account;
subscriptions are automatically renewed for the same duration, unless the User cancels his/her subscription at least 24 hours before the expiry date of the current period;
any fees or payments due for renewal will be invoiced within 24 hours of the end of the current period;
subscriptions can be managed or cancelled in the User’s App Store or Google Play account settings.

The above conditions shall prevail over any conflicting or divergent provisions of these General Terms and Conditions.

Automatically renewed limited-time subscriptions

Subscriptions are automatically renewed using the payment method chosen by the user at the time of purchase.

The subscription is renewed for a period identical to the initial one.

The User will receive a reminder of the next renewal reasonably in advance, outlining the procedure to follow in order to cancel the automatic renewal.

Cancellation

Subscriptions may be terminated at any time by sending a clear and unambiguous notice to the Owner, at the contact details indicated in this document, or – if applicable – by using the corresponding commands in this Application.

If notice of termination is received by the Owner prior to renewal of the subscription, the termination will take effect as soon as the current period is completed.

At the end of the initial period, the subscription is automatically extended for an unlimited period, unless the User cancels it before the end of the initial period.

Renewal fees will be paid according to the payment method chosen by the User at the time of purchase. After renewal, the subscription will be of unlimited duration and may be cancelled monthly.

The User will be notified of the forthcoming extension for an unlimited period with sufficient advance notice, as well as of the procedure to be followed to refuse this extension or to terminate his subscription.

Provision of personal data

To receive or access some of the Products provided through this Application as part of the Service, the User may be required to provide personal data as indicated on this Application.

User rights

Right of withdrawal

Unless exceptions apply, Users will be eligible to withdraw from the contract at any time, for any reason and without cause. By withdrawing from the contract, the User acknowledges and agrees that no refund will be made, even for the unused portion of the current subscription. Users can learn more about withdrawal conditions in this section.

Exercising the right of withdrawal

In order to exercise their right of withdrawal, Users must send an unequivocal statement of their intention to withdraw from the contract.

To this end, Users may use a retraction template accessible from the “definition” section of this document.

Users are, however, free to express their intention to withdraw from this contract by making an unequivocal statement in any other appropriate manner. In order to respect the deadline within which they may exercise such a right, Users must send the notice of withdrawal before the withdrawal period expires.

Effects of withdrawal

Users who have properly withdrawn from a contract will be reimbursed by the Owner for all payments made to the Owner, including, if present, those covering delivery.

However, any additional cost resulting from the choice of a delivery method other than the cheapest type of standard delivery offered by the Owner will not be reimbursed.

Any such refund will be made without undue delay and, in any event, no later than 14 days from the day the Owner is informed of the User’s decision to withdraw from the contract. Unless otherwise agreed with the User, refunds will be made using the same means of payment used to process the original transaction. In all cases, the User will not incur any costs or charges as a result of such refunds.

… on purchasing services

Where the User exercises the right of withdrawal after having requested that the service be exercised before the expiration of the withdrawal period, the User will pay the Owner a sum which will be proportional to the service provided.

Such payment will be calculated on the basis of a mutually agreed fee, and proportional to the portion of the service provided up to the time the User withdraws, compared to the full coverage of the contract.

Warranties

Lapse of remedies for lack of conformity of Digital Products

Where the Owner provides one or more updates for the Digital Product purchased, the User is obliged to install and/or implement all such updates in accordance with the instructions communicated by the Owner when informed to do so. Failure to install or implement any of these updates may result in the forfeiture of all remedies for lack of conformity of the Digital Product.

Liability and compensation

Except where explicitly stipulated otherwise or otherwise agreed with Users, the Owner’s liability for damages in connection with the performance of the Agreement is excluded, limited and/or reduced to the maximum extent permitted by applicable law.

Compensation

The User agrees to indemnify and hold harmless the Owner and its subsidiaries, affiliates, officers, directors, agents, co markers and employees from and against any claim or demand – including without limitation attorneys’ fees and costs – made by any third party due to or arising out of a breach of these Terms and Conditions, the rights of third parties or provisions of law relating to the use of the Services by the User or its affiliates, officers, directors, agents, co markers, partners and employees to the fullest extent permitted by applicable law.

The foregoing shall also apply to any claims brought by third parties (including, in particular, the Owner’s customers) against the Owner in connection with digital Products supplied by the User, such as, for example, claims for lack of conformity.

Limitation of liability

The Owner will not be liable for damages, including but not limited to loss of information, data, use, goodwill or other intangible losses, resulting from:

The use or inability to use the service.
Unauthorized access or modification of your transmissions or data.
The statements or conduct of any third party on the service.
Any other service-related questions.

Obligations of the User

The User acknowledges that he/she is at all times responsible for preserving the original documents that he/she transmits electronically or uploads to the Application. It is the User’s responsibility to take all necessary measures to ensure the availability, completeness and traceability of transmitted documents.

By using the Application, the User acknowledges that the Owner shall under no circumstances be held liable for the loss, deletion, destruction or unauthorized access to such documents, regardless of the cause of the loss, and expressly waives any recourse against the Owner.

Liability ceiling

In no event shall the liability of the service provider exceed the amount paid by the User, if any, for access to the service during the twelve (12) months immediately preceding the date of the claim or one hundred dollars (CAD 100.00), whichever is less.

US users

Warranty exclusions

This Application is provided strictly “as is” and “as available”. Use of the Service is the responsibility of the User. To the fullest extent permitted by applicable law, the Owner expressly excludes all conditions, representations and warranties, express, implied, statutory or otherwise, including, without limitation, any implied warranty of merchantability, fitness for a particular purpose or non-infringement of third party rights. No advice or information, whether oral or written, obtained by the User from the Owner or through the Service shall create any warranty not expressly set forth herein.

Notwithstanding the foregoing, the Owner, its subsidiaries, affiliates, licensors, directors, officers, representatives, co-branders, partners, suppliers and employees do not warrant that the content is accurate, reliable or correct; that the Service will meet the needs of Users; that the Service will be available at a particular time or location, or that it will be provided on a continuous or secure basis; that any defects or errors will be corrected; or that the Service is free of viruses or other harmful components. Any content downloaded or otherwise obtained through the use of the Service is downloaded at the User’s own risk, and the User is solely responsible for any damage to his or her computer system or mobile device or loss of data that results from such downloading or use of the Service.

The Owner does not endorse or guarantee any product or service advertised or offered by any third party through the Service or any hyperlinked website or service, and assumes no responsibility for such products and services. In addition, the Owner will not be involved in any transactions between Users and third-party suppliers of products or services, nor will the Owner monitor such transactions in any way.

The Service may become inaccessible or may not function correctly with the User’s Internet browser, mobile device or operating system. The Owner shall not be liable for any alleged or actual damages resulting from the content, operation or use of this Service.

Federal law, some states and other jurisdictions do not allow the exclusion or limitation of certain implied warranties. The above exclusions may not apply to Users. This Agreement grants specific legal rights to Users, who may also have other rights that vary from state to state. The disclaimers and exclusions in this Agreement do not apply to the extent prohibited by applicable law.

Limitation of liability

To the fullest extent permitted by applicable law, the Owner and its subsidiaries, affiliates, directors, officers, representatives, co-branders, partners, suppliers and employees shall not be liable under any circumstances for

indirect, punitive, consequential, special, incidental or exemplary damages, including but not limited to damages for loss of profits, goodwill, use, data or other intangible losses arising out of the use of or inability to use the Service; and
damage, loss or injury resulting from hacking, tampering or other unauthorized access to or use of the Service or the User’s account or the information contained therein;
errors, mistakes or inaccuracies in content ;
injury or property damage of any kind resulting from the User’s access to or use of the Service;
unauthorized access to or use of the Owner’s secure servers or the personal information stored on them;
any interruption or cessation of transmission to or from the Service;
any bugs, viruses, Trojan horses or other items that may be transmitted to or through the Service;
any errors or omissions in the content or any loss or damage suffered as a result of the use of content published, e-mailed, transmitted or made available through the Service; or
defamatory, offensive or illegal conduct by any User or third party.

The Owner and its subsidiaries, affiliates, directors, officers, representatives, co-branding partners, partners, suppliers and employees shall in no event be liable for any claims, proceedings, liabilities, obligations, damages, losses or costs in excess of the amount paid by the User to the Owner hereunder during the preceding 12 months or during the term of this Agreement between the Owner and the User, whichever is shorter.

This limitation of liability section applies, to the fullest extent permitted by law, in the relevant jurisdiction, whether the alleged liability is based on contract, tort, negligence, strict liability or any other basis, even if the User has been advised of the possibility of such damage.

Some jurisdictions do not allow the exclusion or limitation of incidental or consequential damages, so the above limitations or exclusions may not apply to you. These Terms grant specific legal rights to the User, who may also have other rights that vary from jurisdiction to jurisdiction. The disclaimers, exclusions and limitations of liability set forth in these Terms shall not apply to the extent prohibited by applicable law.

Compensation

The User agrees to indemnify and hold harmless the Owner and its subsidiaries, affiliates, directors, officers, representatives, co-branders, partners, suppliers and employees from and against any and all claims or demands, damages, obligations, losses, liabilities, costs or debts and expenses, including but not limited to legal fees and expenses, arising from

use of and access to the Service by the User, including any data or content transmitted or received by the User;
User’s breach of these Terms, including, but not limited to, User’s breach of any of the representations and warranties set forth in these Terms;
infringement of any third-party rights by the User, including, but not limited to, any confidentiality or intellectual property rights;
violation by the User of any law, rule or regulation;
any content sent from the User’s account, including third-party access with the User’s unique name, password or other security measures, if any, including, but not limited to, misleading, false or inaccurate information;
an intentional fault committed by the User; or
the violation of any legal provision by the User or its affiliates, directors, officers, representatives, co-branding partners, partners, suppliers and employees to the extent permitted by applicable law.

Common provisions

Non-waiver clause

The failure of the Owner to assert any right or provision under these Terms shall not constitute a waiver of such right or provision. No waiver shall be deemed a further or continuing waiver of this or any other condition.

Service interruption

In order to ensure the best possible level of service, the Owner reserves the right to interrupt the Service to carry out maintenance, system updates or any other change, informing Users accordingly.

Within the limits of the law, the Owner may also decide to suspend or terminate the entire Service. If the Service is terminated, the Owner will cooperate with Users to allow them to remove personal data or information and will respect Users’ rights to continued use of the product and/or compensation, as provided by applicable law.

In addition, the Service may not be accessible for reasons beyond the Owner’s reasonable control, such as “force majeure” (infrastructure failures or power outages, etc.).

Service resale

Users may not reproduce, duplicate, copy, sell, resell or exploit any portion of this Application and Services without prior express permission, granted either directly or through a legitimate reseller program.

Privacy policy

For more information on the use of their personal data, users may refer to the privacy policy of this Application.

Intellectual property rights

Without prejudice to any specific provision of these Terms and Conditions, all copyrights, such as trademarks, patents and design rights associated with this Application are the exclusive property of the Owner or its licensors and are subject to protection under applicable laws or international treaties relating to intellectual property.

All trademarks – whether nominal or figurative – and any other marks, trade names, word marks, illustrations, images, or logos appearing in connection with this Application are, and shall remain, the exclusive property of the Owner or its licensors and are subject to the protection afforded by applicable laws or international treaties relating to intellectual property.

Non-responsibility for digitization

In the event of a system error related to the digitization of a document, including but not limited to the extraction of data from documents uploaded by the user, the Owner is in no way liable for the same, including any claim from a third party for misrepresentation.

It is the user’s responsibility to verify the accuracy, conformity and completeness of the extracted data and to make any necessary corrections. The Owner shall not be held liable for any damage, loss or consequence arising from the extracted data.

Modification of these General Terms and Conditions

The Owner reserves the right to modify or otherwise amend these Terms and Conditions at any time. In such cases, the Owner will properly inform the User of any such changes.

These modifications will only affect the relationship with the User from the date communicated to the User.

Continued use of the Service will signify the User’s acceptance of the revised Terms and Conditions. If the User does not wish to be bound by these changes, the User must cease using the Service and may terminate the Agreement.

The previous applicable version will govern the relationship prior to acceptance by the User. The User may obtain any previous version from the Owner.

If legally obliged to do so, the Owner will inform Users in advance of the date on which the modified General Terms and Conditions will come into force.

Contract assignment

The Owner reserves the right to transfer, assign, dispose of by novation, or subcontract any or all rights or obligations under these Terms and Conditions, taking the legitimate interests of the User into account. The provisions concerning changes to these Conditions will be applied accordingly.

Users may not assign or transfer their rights or obligations under these Terms and Conditions in any manner without the Owner’s written permission.

Contact

Any communication relating to the use of this Application must be sent using the contact details given in this document.

Divisibility

In the event that any provision of these Terms and Conditions is held to be invalid or unenforceable under applicable law, the invalidity or unenforceability of such provision shall not affect the validity of the remaining provisions, which shall remain in full force and effect.

US users

Any invalid or unenforceable provision will be interpreted, understood and reformed to the extent reasonably required to make it valid, enforceable and consistent with its original purpose.

These Terms constitute the entire Agreement between Users and the Owner with respect to this subject matter, and supersede all other communications, including but not limited to, any prior agreements between the parties with respect to this subject matter.

These Terms will be enforced to the fullest extent permitted by law.

Applicable law

These Terms are governed by the laws of the place where the Owner is based, as described in the relevant section of this document, without regard to principles of conflict of laws.

Primacy of national law

However, regardless of the foregoing, if the law of the country where the User is located provides for stricter applicable consumer protection standards, such stricter standards shall prevail.

Place of jurisdiction

The parties will use their best efforts to resolve any disputes, controversies, and differences that may arise out of or in connection with these Terms, by mutual agreement and negotiation.

Before resorting to arbitration, the parties agree to submit any dispute to mediation and to negotiate in good faith in an attempt to resolve it. The parties shall jointly select the mediator and any costs, including legal fees, shall be the sole responsibility of the User. All acts undertaken to arrange mediation and the mediation session shall be confidential and subject to the rights and remedies of the parties.

If the dispute cannot be resolved by mediation within thirty (30) days from the start of the mediation process, any claim arising from the Terms that is disputed shall be submitted to arbitration, to the exclusion of the ordinary courts, before a single arbitrator under the provisions of the Code of Civil Procedure of Quebec, to be held in Montreal, unless otherwise agreed by the parties. The User acknowledges that all costs, including arbitration fees, shall be the sole responsibility of the User.

Accessibility

The Owner undertakes to make the content accessible to disabled Users. If any User is unable to access any part of this Application due to their disability, they should inform the Owner and describe the problem in detail. If the problem is easy to identify and resolve using industry-standard IT techniques and tools, the Owner undertakes to deal with it promptly.

Conflict resolution

Amicable dispute resolution

Users may bring a dispute to the attention of the Owner, who will attempt to resolve it amicably.

While Users’ rights to take legal action will always remain unaffected, in the event of any controversy regarding the use of this Application or the Service, Users are requested to contact the Owner with the contact information provided in this document.

The User may send a complaint to the Owner, at the e-mail address indicated in this document, including a brief description and, where applicable, information relating to the order, purchase or account concerned.

The Owner will process the complaint within fifteen (15) days of receipt.

Definitions and legal references

This Application

The asset that enables the Service to be made available.

Agreement

Any legally binding or contractual relationship between the Owner and the User, governed by these Terms and Conditions.

Professional user

Any User who does not qualify as a Consumer.

Coupon

Any code or voucher, in printed or electronic form, which enables the User to purchase the Product at a reduced price.

Digital Product

Refers to a Product consisting of :

content produced and supplied in digital format; and/or
a service for creating, processing, storing or accessing data in digital form or for sharing or otherwise interacting with digital data uploaded or created by the User or any other user of this Application.

Sample cancellation form

Addressed to :

Squares8 inc. – CP 79033, Laval, Québec, H7L 5J1 info@squares8.com

I/We hereby notify you of my/our withdrawal from the contract for the sale of the following goods/services:

(insert a description of the goods/services which are subject to the withdrawal in question)

	Ordered on:		(insert date)
	Received on:		(insert date)
	Name of consumer(s):
	Address of consumer(s):
	Date

(sign if this form is on paper)

Owner (or We)

Indicates the person(s) or legal entity(ies) providing this Application and/or Service to Users.

Product

A good or service accessible through this Application, such as physical goods, digital files, software, reservation services etc., and any other type of products separately defined herein, such as Digital Products.

Service

The service provided by this Application as described in these Terms and Conditions and on this Application.

General terms and conditions

All provisions applicable to the use of this Application and/or the Service as described herein, including any other documents or agreements, and as updated from time to time.

User

Any user of the Service, whether an individual or a legal entity.

Consumer

A Consumer is any User qualified as such under applicable law.

Last updated: June 2, 2025